Recorded Stock vs Available to Use: How to Adjust Raw Material Stock

For an app-managed raw material, Recorded stock and Available to use answer different questions. Recorded stock is the amount you have entered in Soply. Available to use is what can still support sales or production after relevant order activity.

Check a numerical example

Suppose recorded stock starts at 100 and orders use 30. Recorded stock stays at 100; available stock becomes 70. If you then receive 10 more units and use Adjust stock with +10, recorded stock becomes 110 and available stock becomes 80, assuming no other activity. Do not manually change recorded stock to 70 just to reflect the order consumption again.

Make an adjustment

1. Find the app-managed material in Raw Materials and choose Adjust stock by its quantity.
2. Check the dialog's Recorded stock and Available to use to confirm you selected the right material.
3. Under Change by, enter a positive number to add stock or a negative one to remove it. Use the material's base unit; scrapping 2.5 kilograms means entering -2.5. Do not enter zero.
4. Select a Reason Type, add the required reason, and confirm.
5. Recheck both stock figures and the availability of products using the material.

Use a receipt reason for new supply, scrap for damaged or expired stock, stocktake gain or loss after a count, and adjustment correction for a previous entry error. Clear reasons make the later inventory history easier to interpret.

A Shopify product stock material reads its source quantity from Shopify rather than being adjusted like app-managed stock in this dialog. Change that quantity in the system responsible for the linked Shopify variant.

If the figures still disagree

Review recent orders, reservations, refunds, and manual changes. Open the material's inventory snapshots to see time, event type, delta, and quantity after each change. Operation audit logs can help trace configuration and manual actions. Find the cause before making another adjustment so you do not add stock twice.